Job Description
Job Description
REPORTING RELATIONSHIPS
Position Reports to: Registrar
Positions Supervised: None
POSITION PURPOSE
Along with Associate Registrar and other Assistant Registrars, responsible for assisting in all registrar functions and performing the duties of the Registrar in her absence. The Registrar’s Office is responsible for implementing academic policy as it pertains to student registration, academic records, evaluation of transfer credits, audits of the student record for degree eligibility, and external reporting and compliance.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Graduation and Commencement
- Assists Registrar in conducting and coordinating degree audit and related processes for tri-annual graduation (student degree conferral).
- Assists Registrar in planning of commencement ceremonies, including regalia, venue, and logistics for attendees.
- Policies and Procedures
- Assists in the development and review of Registrar-related policies and procedures.
- Assists Registrar in maintenance and updates of University Handbook and Catalog.
- Student Records and Student Information System
- Assists Registrar in the administration and coordination of information systems pertaining to registration and student records.
- Assists with student record requests as needed, including transcripts, enrollment/education verifications and miscellaneous requests.
- Processes student status changes
- New student set-up
- Withdrawal and re-entry
- Program transfers
- Final degree audits and degree conferral approval process
- Assists with the registration of students for courses.
- Assists in monitoring student academic progress.
- Manages Incomplete and In Progress requests.
- Monitors student academic engagement, rate of progression towards completion requirements, and satisfactory academic progress.
- Reviews transfer credit evaluation requests and manages approval process.
- Processes and communicates approved student accommodations.
- Other Functions and Responsibilities
- Perform other duties related to general office and University functions as directed.
PERFORMANCE MEASUREMENTS
- Respond to student, staff and faculty at the University in a timely manner, including processing all records request promptly and accurately.
- Accuracy in student records and request processing.
POSITION COMPETENCIES
- Communication
- Development of Self
- Job Knowledge/Skill Application
- Champions Innovation
- Drives for Results
- Collaboration
- Integrity
- Critical Thinking
- Initiative
- Student/Customer-Centeredness
WORKING REQUIREMENTS/CONDITIONS
Education/Certification:
Bachelor’s degree preferred but not required.
Required Knowledge:
Knowledge of Family Educational Rights & Privacy (FERPA) Act.
Knowledge of higher education procedures and good practices.
Understanding of student record keeping and organization.
Experience Required:
Experience in Registrar’s office preferred; experience with student information systems highly desirable.
Experience with distance learning (online/blended).
Skills/Abilities:
Excellent computer skills, including the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
Responsible and trustworthy with confidential data.
Detail-oriented; meticulous and conscientious.
Professional communication skills -- in person, written and online.
Ability to work independently
Problem solving capability.
PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
Finger dexterity:
Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together
Talking:
Especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly
Average Hearing:
Able to hear average or normal conversations and receive ordinary information
Average Visual Abilities:
Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery
Physical Strength:
Sedentary work. Sitting most of the time. Exerts up to 10 lbs. of force occasionally (Almost all office jobs)
WORKING CONDITIONS
None:
No hazardous or significantly unpleasant conditions (Such as in a typical office)
MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION
Reasoning Ability:
Ability to deal with a variety of variables under only limited standardization
Able to interpret various instructions
Mathematics Ability:
Ability to perform basic math skills, use decimals to compute ratios and percentages, and draw and interpret graphs
Language Ability:
Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias; Ability to prepare memos, reports, and essays using proper punctuation, spelling, and grammar
Ability to communicate distinctly with appropriate pauses and emphasis; correct pronunciation (or sign equivalent); and variation in word order using present, perfect, and future tenses
INTENT AND FUNCTION OF JOB DESCRIPTIONS
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
Job descriptions are not intended as and do not create employment contracts. RMUoHP maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.
Rocky Mountain University is an Equal Opportunity Employer.