Secretary - Elementary School

Job Description

Job Description

Join our school family! We are seeking a warm, organized, and dependable elementary School Secretary to support daily operations and foster a welcoming, efficient school front office. The successful candidate will be a team player with strong communication and tech skills who enjoys working in a dynamic educational setting.

What You’ll Do:

• Serve as the school’s front desk representative: answer phones, greet visitors, and assist students and families.
• Maintain accurate student records, manage attendance, and prepare related reports.
• Assist principal and staff with routine clerical tasks, such as copying, filing, scheduling, and internal communication.
• Coordinate daily and long-term substitute teacher coverage.
• Provide basic first aid and support to students who visit the office for minor medical needs.
• Manage and distribute incoming/outgoing mail, deliveries, and school memos.
• Maintain confidentiality in accordance with FERPA and district policy.
• Perform general bookkeeping or supply ordering as assigned.
• Support coordination of school events, field trips, and family communication.
• Assist with registration and withdrawal processes.

What You’ll Bring:

• High school diploma or equivalent.
• Two or more years of successful clerical, secretarial, or customer service experience.
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar).
• Ability to work in a fast-paced environment with professionalism and positivity.
• Experience using Skyward or other student information systems, preferred.
• CPR/First Aid Certification (or willingness to obtain), preferred.
• Bilingual (Spanish) preferred.
• Previous experience in a school or public office setting.

Application Materials

• Resume
• Cover Letter, optional
• Transcripts, optional
• Three (3) professional references (with at least two from a supervisor)

ABOUT US:The School District of Beloit is committed to preparing students who are college and career ready, empowered with effective communication, critical thinking, and life skills, which enable them to be productive global citizens. We are located on the southern Wisconsin state line in Rock county approximately 50 miles from Madison, 70 miles from Milwaukee, and 90 miles from Chicago.

We invite you to explore the career opportunities at the School District of Beloit. We are a diverse and dynamic district serving over 5,000 students with six (6) elementary (4K-5) schools, two (2) middle schools (6 - 8), one (1) traditional high school (9-12) under the Ford NGL academy model, and one (1) alternative high school.

Our schools are staffed by highly qualified, talented employees and receive support from instructional content specialists and student services staff. We have programs for every child: advanced learning, virtual/online classes, early childhood, all-day 4K, dual-language immersion, an advanced technical training center, and a state-recognized intervention model.

Our mission, values, and goals support the academic success of our students. Our dedicated and talented teachers, administration, and staff reinforce and encourage high academic expectations, quality instructional practices, viable curriculum, student engagement, and an emphasis on 21st Century Learning that highlights critical thinking, creativity, collaboration, and communication.

Beloit was forged in fire and heavy industrial manufacturing, but we survived the great recession with a renewed spirit. We celebrate a proud legacy of strength, beauty, and diversity. Located in southern Wisconsin and bordering northern Illinois, Beloit’s best assets include a beautiful riverfront; charming downtown full of shops, hotels and restaurants; the internationally renowned Beloit College; the Beloit International Film Festival; miles of hiking and bike trails; interesting museums; and, of course, the School District of Beloit. This town of 37,000 is also the headquarters for several national and international companies including Hendricks Commercial Properties, ABC Supply, Kerry Americas, Rakuten, and PlayMonster.

We invite you to be a part of our thriving community!

Our district is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, ancestry, creed, pregnancy, marital status, parental status, sexual orientation, sex, gender identity or expression, disability, age, religion, or any other basis prohibited by law.

Reasonable accommodations will be provided for qualified individuals with disabilities who request them. If you require an accommodation during the application process, please contact Human Resources at 608-361-4000.

Disclaimer: By submitting your application for this position, you authorize the School District of Beloit to contact your previous employers, educational institutions, and any other individuals or organizations necessary to verify the accuracy of the information provided in your application and resume. You also authorize these entities to release any information related to your previous employment, education, and qualifications, including but not limited to, job performance, dates of employment, and reason(s) for leaving. This information will be used solely for the purpose of determining your suitability for the position.